Synod Assembly 2019:
You Will Be My Witnesses

May 30 - June 1, 2019
Joseph A. Floreano Riverside Convention Center, Rochester NY

Synod Assembly 2019 will be held once again in Rochester, NY Thursday, May 30 - Saturday, June 1. Our theme this year kicks off the second year of our synod’s Faith Alive! strategic plan, Growing in Our Witness. Our theme Scripture verses are drawn from Jesus’ words in Acts 1:6-11 and Matthew 28:18-20, Jesus’ commission to the disciples to be his witnesses and to “go, baptize and teach.”

Our World Hunger campaign will “Sneak Up on Hunger” and Bishop Macholz and his wife Lin will donate money to World Hunger based on how many people wear sneakers to Saturday morning’s plenary session.

More updates on Synod assembly, including invitations to offer workshops and participate in the Mission Expo will come after January 1, 2019.

Growing in Our Witness!

The registration fee remains at $110 this year.  Meal costs and printing of assembly materials (new this year!) are in addition to the registration fee and are listed on the registration page. 

Synod Assembly is open to all who want to attend, not just rostered leaders and congregational voting members.  Child care will be offered.  Sign up for the Upstate Update and visit www.upstatenysynod.org/ to register and to get all the advance information.  Registration closes on Wednesday, May 15th, so be sure to sign up as soon as possible.  After May 15th, printing of assembly materials can no longer be ordered and we cannot guarantee meals.

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Hotel Information: This year's host hotel is the newly renovated Hyatt Regency Rochester at 125 East Main Street, Rochester NY.

Here are some important things to know about your stay at the Hyatt:

  • Check-In time is 3:00pm.  Check-out time is 11:00am. 

  • Guarantee Policy - the Radisson requires that all reservations be guaranteed either by a credit card or by a cash/check deposit for one night's room and tax. Guarantee/Deposit will not be refunded unless the reservation is canceled more than 24 hours in advance.

  • Parking is available in the connected South Avenue parking garage. Overnight Hyatt guests receive a discounted rate of $4 per night with in/out privileges. Valet parking is available for $17 per night. (Standard parking for non-hotel guests is $12 per day.)

  • Taxes and Tax Exempt In order to receive tax exemption for your room charges, your organization must provide the Hyatt with a valid New York State (ST-119) Sales Tax Exemption Certificate and pay with the same organizations credit card or check.  Organizations that are exempt from sales tax including occupancy and food and beverage taxes include:  certain religious, charitable or educational organizations which have received exempt organizations certificates from the New York Department of Taxation and Finance. (Please note: While a personal credit card may be required at check-in (for incidentals if paying by cash or check), you cannot receive tax exempt status if you use a personal credit card to pay for all room charges, you must use the tax exempt organization's card or check

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AGENDA Synod Assembly 2019

                             GUIDEBOOK: This year we're going as paperless as possible!!

Many of you have been selected as voting members and we would like you to be as ready as possible for the activities of this year's assembly. Attending as a voting member of your congregation comes with the responsibility to be prepared by reading materials in advance.  

As in previous years, all Assembly material will be linked in our Upstate Updates, posted on our Upstate NY Synod website and available through our Guidebook application. Documents wERE posted 30 days prior to the start of Synod Assembly.  

With Guidebook, you can:

·  Access the assembly agenda (available here)

·  Access the pre-assembly book with details on all of the events and business to take place at this year's Assembly.

·  Get yourself set up to have up-to-date information at Synod Assembly, including access the Worship Resource book once Assembly begins. 

Please note:  This year, there is an option to select if you would like assembly materials printed for you by the synod office.  It is important to know that there is now a $20 cost for printing of assembly materials, added to the cost of registration.   This allows us to keep assembly registration costs as low as possible and to preserve our previous natural resources by not printing extra material unnecessarily.  In order to save the expense and to be prepared for Assembly this year, please remember to go to www.upstatenysynod.org/resources or the synod GUIDEBOOK application to print your materials prior to assembly and bring them with you.  They are also available in electronic form and updated as needed directly on Guidebook at NO COST!  GUIDEBOOK can be used on your phone, laptop or tablet before and during Synod Assembly – a great resource indeed!

IMPORTANT NOTE:  Our 2019 Worship booklet and Assembly agenda will be printed for all and provided at registration.

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ELECTRONIC VOTING!

We'll be using electronic voting again this year since it was so successful in 2018.  Some things to note:

  • Each voting member will be assigned their own voting device at registration.

  • Voting is anonymous.

  • The numbers on the outside of the machine are used for assignment purposes only.

    • Please note: You are responsible for your own device and will keep it with you throughout the assembly. Please keep it in your possession at all times as there is a $75 replacement fee for lost or broken devices.

    • Training on use of the user-friendly tool will be provided.

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    Our ELCA Representative, Lori Fedyk

Welcome to UNYS, Lori!

Lori is a member of Holy Cross Lutheran Church in Libertyville, Ill., and was elected to a six-year term as treasurer of the Evangelical Lutheran Church in America (ELCA) by the ELCA Church Council at its November 2018 meeting. Her term began on February 1.

Fedyk has been employed by Lutheran Life Communities in Arlington Heights, Ill., since 2014 where she served as vice president of corporate finance and chief financial officer. In 2017 she was promoted to executive vice president and chief financial officer. Lutheran Life Communities owns and operates six continuing-care retirement communities in Illinois, Indiana and Florida. 

"Lori Fedyk not only brings professional skill and experience, but she is also deeply committed to the mission and ministry of the ELCA," said the Rev. Elizabeth A. Eaton, ELCA presiding bishop. "I am happy to welcome her to team ELCA." 

Fedyk's responsibilities at Lutheran Life Communities included oversight of financial reporting, budgeting, treasury management, information technology, investments, regulatory compliance and risk management. She brings more than 25 years of business and financial leadership in both private industry and nonprofits, including eight years of accounting experience with Arthur Andersen.  

Fedyk has served on a variety of boards, most recently for the Mission Investment Fund, a separately incorporated ministry of the ELCA. 

She received a Bachelor of Science in accounting from Illinois State University, and became a certified public accountant in 1987. 

We are very pleased to welcome Lori as our ELCA representative at this year’s assembly!